BY-LAWS
Introduction
The purpose of the bylaws outline below is to ensure the smooth functioning of the Cambridge Community Cricket Club and fair treatment to all of its members. Upon payment of the applicable membership fees, the member will be handed a copy of these By-Laws. The list of laws is not limited, and additional laws will be listed whenever the smooth functioning of the club is disrupted by unbecoming situations.
GENERAL
1 Any person wishing to play league cricket for the Club has to be able bodied, (except in cases where by a doctor's note, a medical condition will not endanger the life of the individual,) and must pay the full prescribed fees as determined by the Executive for any particular season within the prescribed time frame as stipulated in the Constitution.
2 When representing the Club, members must be attired in the approved cricket outfit as determined by the Rules and Regulation governing the game of cricket.
3 Any inappropriate behavior such as disrespect or abuse for fellow members, officials of the game, the opposition or spectators will not be tolerated. Members guilty of such behaviors will be reviewed by the Disciplinary Committee and be punished accordingly.
DISCIPLINARY COMMITTEE
1 The Disciplinary Committee shall consist of the President, one executive member and two members from the club drawn from a pool of all the names of the members of the club.
2 All complaints must be submitted in writing to the Secretary, who will in turn forward the complaint to be dealt with by the Disciplinary Committee.
3 The Committee will review each case independently and will make its recommendation on a consensus basis.
GAMES
1 All games must be conducted in the manner outlined by leagues or associations in which the club participates.
2
All players selected to play for the Club must be dressed at least one half hour before the schedule start. Any player who will be late for a valid reason must inform the captain and provide someone to cover for him in case the club has to field first.
NOTE: It is not the responsibility of the captain to find someone other than the 12th man to field for any player who will be late. Failure do comply with the above conditions will result in the player being given a written warning for the first offence, and a suspension for the second offence.
4 During water breaks players must stay in the field of play. Players wandering beyond the boundary line at water breaks without the captain's permission will be disciplined accordingly
5 The 12th man is an integral part of the team and must follow the same rules as a player in the field. In cases where a player refuses to perform duties as a 12th man, the disciplinary committee will assess the circumstances and hand out actions as necessary.
6 The captain is responsible for the behavior of all the players under his control at all times. In cases where the player refuses to follow directives of the captain, the captain shall file a complaint with the secretary who will then forward the issue to be dealt with by the disciplinary committee.
7 When the team is selected for a particular game, two players will be responsible for marking of boundary by placing the flags and picking up of the flag after the game, two players will be responsible for the installation of the wicket before the start of the game and removing the wickets after the game, and two players will be responsible for the gathering of the equipment used for the game. The players for these duties will be done on a rotational basis and will be determined by the selection committee, who will inform the players selected for the duties at the time when the player is being informed that he is selected to play.
NOTE: Players failing to properly conduct these appointed chores will be dealt with by the disciplinary committee and the captain is responsible to ensure these chores are completed.
8 Whenever the team travels to play in the Windsor/Michigan area and a player refuses selection without reasonable excuse, that player will be suspended for the next game he is selected for.
PRACTICE
1 All practice session shall begin with the player performing a warm up jog of two laps along and around the boundary of the field. Failure to properly warm up for practice will result in the player not be able to bat or bowl during practice.
2 Practice priority shall at all times be given to members.
3 Practice session should not be limited to bowling and batting, rather it must be utilized by the player to correct weakness in the player's game that will affect the team.
4 Practice starts at
5 Practice sessions can be any day during the week, except on days when a match is scheduled to play. The members will decide if there will be any additional day for practice to either make up for lost time, or to give a player extra time to work on weaknesses.
6 Practice will be controlled by the captain or, in his absence, his vice captain, or in the absence of both, someone whom the captain designates. If there is no designated person, then the players present on the ground for that day will elect a controller of practice. Once the person is elected to control practice for that day, he remains in control regardless if his captain or vice captain shows up for that day.
7 The conduct at practice shall be the same conduct as outlined for games.
8 Players showing up late for practice will be given his turn for practice on a first come first serve basis. A player showing up late for practice shall not have his turn before someone who was before him.
9 The Club shall make an effort to secure a coach for the junior members. A special day each week shall be designated 'junior practice.' There, however, shall be no days on which junior's practice shall be limited.
CONSTITUTION
1.0 NAME
The name of the Corporation shall be CAMBRIDGE COMMUNITY CRICKET CLUB.
2.0 INTERPRETATION
2.1 "Act" means The Corporation Act of Ontario.
2.2 "Appoint" means "elect" and vice-versa.
2.3 Articles" means the Articles of Association of the Club.
2.4 "Constitution" means this constitution and any amendments made from time to time in effect in force.
2.5 "Executive" means the Executive of the Club.
2.6 "Members" means member of the Club.
2.7 "Year" means the fiscal year of the club ending on the last day of December each year.
2.8 Words importing singular number include the plural and vice-versa; words importing the masculine gender include individuals, bodies, corporate, partnerships, trusts and organisations.
2.9 "Playing Membership" means persons playing competitive cricket for the Cambridge Community Cricket Club at anytime during the current season of their own Volition.
2.10 "Social Membership" means persons not wishing to participate in the actual playing of the games but wish to be a supportive member of the Club.
2.11 "Junior Membership" means a person under the age of sixteen (16) years at the first of January preceding the start of the season.
2.12 Student with a current Student Identification Card will pay a reduced membership fee, as decided at the General Meeting.
3.0 REGISTERED OFFICE
The registered office of the Club shall be determined by the newly elected Executive, and must be in the
4.0 SEAL
Until changes by resolution of the Executive, the corporate seal of the Club shall be in the form of impressed hereon. The seal of the Club will be in the possession of either the President or the Vice President/Secretary.
5.0 AIMS AND OBJECTIVES
The aims and objectives of the Club shall include, but shall not be limited to:
5.1 To improve and foster the game of cricket within the community as form of competitiveness and recreation.
5.2 Acquisition of a centre to facilitate and promote the welfare of the members of the Club including youth activities, recreation and facilities for the disable.
5.3 To teach coach and promote the members of the Club.
5.4 To raise funds ans accept donations, gifts, legacies, bequest to promote the activities of the Club.
5.5 To provide financial and other assistance to other sport's organisations and the needy of all parts of the world whenever it is affordable to do so.
5.6 To do all other acts and carry out all other functions which are consistent with the aims and objectives of the Club.
6.0 ADMINISTRATION
6.1 The Executive Committee shall undertake the administration, control of funds and all properties of the Club.
6.2 a) The Executive shall consist of the following:
i) President
ii) Vice President/Secretary
iii) Treasurer
iv) Public Relations Officer.
v) Executive Assistant
b) Seventy- five (75) percent of the Executive will form a Quorum.
c) The Executives shall be elected to a two-year term. No person shall be eligible for election to the Executive unless he has been a financial member of the Club for at least five years prior to that election.
d) The Executive shall meet at least bi-monthly.
e) The President or the Secretary may call meetings of the Executive.
f) Every member of the Executive shall have one vote, and in the event of a tie, the President shall have a second vote.
g) The Executive shall manage the affairs and business of the Club and determine its policies.
6.3 Other committees
The Executives may, from time to time, appoint such other committees, as it may deem advisable. The functions and powers of such committees shall be as determined by the Executive from time to time.
6.4 Procedures
Unless otherwise ordered by the Executive, each committee, except for the Executive Committee, shall have the power to fix its own Quorum at not less than the majority of its members, make bylaws to regulate its existence with directions and limitations from the Executive Committee.
7.0 OFFICERS AND THEIR FUNCTIONS
The officers of the Club shall be:
7.1 President
a) The President shall, subject to the authority of the Executive, have the general supervision of the affairs and business of the Club; and he shall have such other powers and duties as the Executive may prescribe from time to time. He shall be an ex-officio member of all committees of the Club. The President or his delegate shall be the representative of the Club at all official functions.
b) The President must present a report at the Annual General Meeting, and must provide a written copy to the secretary to be kept as records.
7.2 Vice President/Secretary
a) During the absence or disability of the President, his duties shall be performed and his powers exercised by the Vice President/Secretary. The Vice President/Secretary shall have such other powers and duties as the President or Executive may prescribe.
b) Shall attend and be the secretary at all meetings of the Executive and members, and shall enter or cause to be entered in records kept for that purpose as minutes of all proceedings. He shall give or cause to be given all notices of meetings to the Executive members and members.
c) Shall attend to all correspondences on behalf of the Club, and shall prepare and file or cause to be prepared and file, any and all reports required under any Act or Regulation of the
d) He shall, at the Annual General Meeting present a report to the members and files the written form of his report as records of the Club.
7.3 Treasurer
a) The treasurer shall be responsible for the preparation and depositing on a timely basis all funds of the Club and for the payment of all expenses incurred after approval by the Executive.
b) He shall be responsible for the preparation and presentation of the financial report at each meeting of the executive, and the Annual General Meeting of the Club, and to supply a copy of his report to be as Club's records.
7.4 Public Relations Officer
a) The public relations officer will be responsible to the Executive for the planning and budgeting of all social activities of the Club.
b) Be responsible for the arrangement and preparation of all social events of the Club.
c) Be responsible for organising all raffles and fund raising activities of the Club
d) Maintain an open communication with the members, quests and the community on all sports and social activities.
e) He shall, at the Annual General Meeting present a report to the members and files the written form of his report as records of the Club.
7.5 Executive Assistant
a) The Executive Assistant shall attend all meetings of the executive body.
b) Be responsible to fill in temporarily or permanently the functions of another executive who will not be present to fulfill his or her duties.
c) Be able and willing to assist other executives when called upon to do so at short notice.
d) He shall, at the Annual General Meeting present a report to the members and files the written form of his report as records of the Club.
8.0 APPOINTMENTS
8.1
a) The Executive Committee, in consultations with suitable qualified members, shall appoint a captain(s), vice captain(s), manager(s) for the cricket team(s) and selectors.
c) Such appointments will be reviewed on a regular basis as agreed upon by the Executives and the appointees.
d) The appointments will be subjected to change upon review or resignation of an appointee.
8.2 Captain
a) The captain must ensure there is a team able and willing to play when called upon to do so.
b) Must be in charge of all players on and off the field.
c) Shall submit the requirements (that is, batsmen, bowlers, keepers and all-rounders), for his team he wishes to field for an opponent to the selection committee.
d) Is responsible for arranging lunch and wicket preparation.
e) Will submit a written report to the Secretary at the end of the season for the term served as captain.
f) In the absence of the manager, the captain will mail the Club performance reports to the league by the Wednesday following any game(s).
g) Shall attend and represent all league meetings on behalf of the Club.
8.3 Vice-Captain
The duties of the vice a captain are essentially the same as those of the captain. The Vice-Captain automatically assumes the duties of the Captain in his absence.
8.4 Manager
The manager is responsible for the following:
a) Scoring the book and the scoreboard, looking after the equipment before, during and after the game, serving refreshments during water breaks.
b) Coaching the team, or appointing a coach for the team
c) Overseeing all members on and off the field
d) Welcoming of out of town clubs and provide for their hospitality.
e) Responsible for compiling statistics relating to the Club and individual performances.
f) Mailing Club performance reports to the league by the Wednesday following any game(s). In his absence, for a valid reason, or if he is absent after the game, he is to ensure that the captain mails the Club performances report(s).
g) May be a member of the Selection Committee.
In the absence of the Manager, another member will be appointed by a member of the Executive Committee. Wherever possible, the captain, vice captain and other Executive members will be informed of such appointments as soon as the opportunity presents itself.
8.5 Selection Committee
a) The Selection Committee will be appointed by the Executive Committee, and must include the captain.
b) The Captain will present his needs for a particular game to the Selection Committee who will then select players to fulfill those needs.
c) A list of all registered playing members of the Club must be made available to the Selection Committee upon request. No unregistered member is eligible for selection.
8.6 Past President
The Past President shall act in an advisory role to the Club, and may continue on projects/programmes as the president or the Executive may prescribe, providing he remains a member of the Club for the year he is to serve as Past President.
8.7 Variation of duties and powers.
a) From time to time, the Executive may vary, add to or limit the power and duties of any Executive except where inferred by the law
b) Where provisions are made in this constitution for an assistant, such assistant shall have such duties and functions as determined by the Executive from time to time.
9.0 MEMBERSHIP.
a) Membership shall be open to all persons upon payment of their relative membership fees as decided at the General Meeting. Membership of the Club shall be subject to the approval of the Executive.
b) A member, whose conduct the previous year has, in the consideration of the Executives of the Club, been a liability to the Club, shall be subject to the express approval of the Executive Committee for membership the following year. Such liability as considered by the Executive must be documented.
c) Members of the Club must notify the Secretary, or any Executive, of their current address and telephone number, and any changes to same.
d) Membership fees shall expire on the last day of October of each year and commences on the first day in November as a new year.
9.1 Voting members
Voting members shall be current members who have paid their annual membership fee to the Club as determined by the Clubs Executive.
9.2 Honorary Members
Upon recommendations, the Executive from time to time confer an Honorary Membership on anyone who has provided five (5) years of distinguished services for the Club in any social, cultural, educational or humanitarian work in the interest of the Club. Such Honorary Membership may be for a specific period.
10.0 MEETING OF THE MEMBERS
The Annual General Meeting of the Members of the Club shall be held at such time and such place in the City of Cambridge in the Province of Ontario in each year, but not later than the last day of April of each year, as the Executive may determine for the purpose of receiving the reports and statements required by the Act to be laid before the Annual General Meeting, the elections of officers and other members of the Executive, (if elections is due in the year), appointments of Auditor and transaction of such other business as may be properly brought before the meeting.
10.1 Special Meetings
a) The Executive shall have the power to call a Special Meeting of the members at anytime.
b) A Special Meeting of members may be called by the Executive upon a signed petition of not less than 66% of the voting members.
10.2 Notice of Meeting
Notice of the time and place of each Annual general Meeting, or Special Meeting of the members shall be given not less than fifteen (15) nor more than thirty (30) days before the date of the meeting to each voting member. Notice of a Special Meeting of the members shall state the general nature of the business to be transacted at such meetings.
10.3 Attendance at General Meeting
Attendance at the Annual General Meeting or a Special Meeting shall be those entitled to vote and any other person(s) who are eligible under any provision of the Act. Other persons may be admitted by invitation of the President, and or, the Executive, or by a sixty-six (66 %) percent of consent from the membership.
A quorum for the transaction of business at all General Meetings of members of the Club shall be fifty (50 %) percent of total membership, each being a member entitled to vote.
11.0 VOTES TO GOVERN
At any meeting of the members every question/motion, unless otherwise required by the constitution, be determined by the majority of the votes cast on the question/motion. In case of equality of votes, the President shall be entitled to a seconding or casting vote.
11.1 Adjournment
a) If, within an hour after the time appointed for a General Meeting or a Special Meeting a quorum is not present, the meeting shall be adjourned to another day within fourteen (14) days as determined by the Executive.
b) At least five days notice of the adjourned meeting shall be given by letter or telephone.
c) Members present at the adjourned meeting shall form a quorum.
d) The President may, with the consent of the meeting and subject to such conditions as the meeting may decide to adjourn the meeting from to time and from place to place.
12.0 QUALIFICATIONS TO BE ON THE EXECUTIVE
a) No person shall be qualified for election as an Executive, if he is an undischarged bankrupt, or if he is mentally incompetent or incapable of managing his own affairs, or if he has not attained the age of eighteen (18) years. An Executive must be a voting Member
b) No person shall be eligible for election to the Executive Committee unless he has been a financial member of the Club for at least five continuous (5) years and is a financial member for the current year.
c) Must deliver verbally to the meeting his plans for the position he is being nominated for, and be prepared to answer any question(s) any voting member(s) of the meeting may have as to his abilities and expectations to perform the duties of the position he is being nominated for.
13.0 ELECTION AND TERM
The election of Executives shall take place every two years at the Annual General Meeting, and all Executives then in office shall retire, but if qualified, shall be eligible for re-election. Nominations for Executives and the procedures for balloting, shall be prepared by a committee (the election committee) appointed by the Executive.
13.1 Appointment of Chief returning Officer
The Executive will appoint a Chief Returning Officer before retiring. The Chief returning Officer will be responsible for conducting the elections as prepared by the election committee and submit a final report for filing.
13.2 Removal of Executive Member
The Members by resolution passed by two thirds (2/3) majority of votes cast thereon at a special general meeting of the members called for that special purpose, may remove any executive member before the expiration of his term of office and may elect any eligible member for the remainder of the term of office.
13.3 Vacation of Office
The office of an Executive shall be vacated upon the occurrence of any of the following events:
a) If a receiving order is made against him or if he makes an assignment under the Bankruptcy Act.
b) If an order is made declaring him to be mentally incompetent or incapable of managing his own affairs.
c) If he is removed from office by resolution of the members as provided by this constitution.
d) If, verbally at an Executive meeting or by notice in writing to the Executive Committee resigns his office, then such resignation, if not becomes effective immediately, becomes effective in accordance with its terms.
e) If he ceases to be a member of the Club.
f) If he fails to attend three consecutive meetings of the Executive without reasonable cause and notification.
g) If a resignation is accepted by the Executive, then that individual will not be able to sit on the committee until the next general elections.
13.4 Vacancies
If vacancies shall occur on the Executive, the remaining Executives, if constituting a quorum, may appoint a qualified member to fill the vacancy for the remainder of the term. In the absence of a quorum of the Executive, after three consecutive meetings the remaining Executives, the President or his designate, shall appoint a qualified member to fill the vacancies.
13.5 Disciplinary Action
a) The Executive Committee shall have the power to suspend or expel any member who contravenes any Article of the Constitution, whether stated or implied.
b) Any fees/ articles paid/given to the Club by a suspended or expelled member shall remain the undisputed property of the Club.
c) The Executive shall conduct an open and fair hearing, and will apply any discipline that is necessary, including fines.
14.0 CODE OF CONDUCT
All members are expected to conduct themselves in a sportsman like manner and professionalism when they are representatives of the Club.
15.0 EXECUTION OF DOCUMENTS
All documents shall be executed in such fashion as the Executive may, from time to time by resolution, determine or as required by the Act.
16.0 AMENDEMENTS TO THE CONSTITUTION OR BY-LAWS
a) The constitution shall be amended by the Executives from time to time by resolution with two-thirds (2/3) majority vote.
b) The amended Constitution shall be dated as revised and signed by the Executive members, then be officially distributed and made available to all members.
c) By-laws shall be prepared with the direction and resolution from the Executive, to facilitate the smooth working of the Constitution, but shall not over-ride the Constitution.
d) The Constitution and all by-laws will be kept in a master file by the secretary.
17.0 DISSOLUTION OF THE CLUB
a) The Executive will be responsible for the management of the assets of the Club.
b) If the Executive of the Cambridge Community Cricket Club determine that the financial obligations of the Club are not being met, then the Executives will have to ensure that a General Membership meeting be held to resolve the financial position of the Club
c) After such a meeting the Cambridge Community Cricket Club can only be dissolved and brought to a conclusion with two-thirds (2/3) membership vote in favour. The Executive will then have the power to dissolve the assets of the Club, and any remaining assets must be returned to charity or as determined by the Act.
Dated on this ____________________ of ______________________ at
PRESIDENT ______________________________________
VICE PRESIDENT/SECRETARY ______________________________________
TREASURER _______________________________________
PRO _______________________________________
EXECUTIVE ASSISTANT _______________________________________
FINANCIAL AND RECORDING SECRETARY RECORDS
Dear Mr. Krishna Jaipersaud,
We, the committee members of the Cambridge Community Cricket Club hereby formally request you to hand over the Recording Secretary Records and the Financial Records of the said club within ten days of the date of this notice.
It is difficult and unethical to manage the affairs of the club without its records.
For your convenience, you can call 623-5629 and arrange a time frame so that a committee member can collect the said records.
Anticipating your cooperation,
Yours truly,
R Balkissoon: Interim President
.
B Kharim: Committee Member
R. Terbeni: Committee Member
Dear Mr. Krishna Jaipersaud,
FINANCIAL AND RECORDING SECRETARY RECORDS
Please be advised that the administration of the Cambridge Community Cricket Club took a decision to officially declare the financial and recording secretary records for the period prior to me assuming control of the above named club as lost and closed. This decision is based on the fact you have not responded to our request, by registered mail on a letter dated June 8, 2002, when we formally requested such records, and a verbal report from Mr. P. Terbeni that the records were indeed lost.
Consequently, all financial debts incurred by you and the other members of the administration you were part of, will not be the responsibility of the club, save for the league fee of $800.00 for the 2000 playing season to SOCA, which was you and your administration undertaking. We have decided that in the interest of the clubs future in SOCA, that we settle only your administrations outstanding accounts with SOCA, despite it was not our fault.
I am also disappointed that without the records, we cannot obtain properties of the club, which we believe are in your possession.
Since we resolved to close the matter due to your apparent non-cooperation and inability to pay your membership fees to date, no further communication will be made to you, and more importantly, all queries based on the lost records is deemed invalid for the club, unless you and those who incurred the debts are willing to bear responsibility.
All for your information.
Yours sincerely,
.
R. Balkissoon.
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